Student Data

Student Data

Cal Answers arranges and presents data from the Student Information System (SIS) in dashboards and reports that enable insights across four subject areas:

  1. Applicants
  2. Curriculum
  3. Demographics and Outcomes
  4. Financials

 The data is grouped into several dashboards in each subject area so you can easily focus on a specific inquiry. The dashboards include multiple reports so you can view the data from different perspectives. Follow the link to a subject area to see descriptions of the dashboards and reports.

Latest Student Data loads

Latest Student Data Loads shows the date of the most recent load of student data by dashboard and data snapshot, e.g. Census vs. End of Term, first snapshot vs. second snapshot, etc.

What’s needed to use Student Data

To use Cal Answers Student Data, you must:

  1. Complete training on the Family Educational Rights and Privacy Act (FERPA).
  2. Read and agree to abide by the Cal Answers Student Data Terms of Use.
  3. Request access to the data

Complete FERPA training

 Complete the online training to learn about the Family Education Rights and Privacy Act (FERPA).

Cal Answers Student Data Terms of Use

You must read and agree to abide by the Cal Answers Student Data Terms of Use.

When working with student information from Cal Answers (whether online, files saved to your computer, or printed information), you are required to follow the guidelines established by the federal Family Educational Rights and Privacy Act (FERPA), the California Information Practices Act (IPA), and the Higher Education Act of 1965 (HEA) to protect restricted student information. You must understand what information is restricted and confidential and what information is unrestricted (public/directory data). 

Request access to Student Data

All Cal Answers users are automatically granted access to dashboards in these subject areas: Academic Planning, Student Applicants, Student Curriculum, Student Demographics & Outcomes, Student Financials, and Student Financial Aid.

You must submit an access request if you need to use restricted data, ad hoc functionality to build your own dashboard.

Student Data dashboards provide Cal Answers users with the ability to view and analyze student data in order to answer questions and improve decision making. The student data dashboards currently available in Cal Answers are:

Cal Answers Global Dashboards for student data provide easy access to UC Berkeley data to answer questions related to our student Applicants, Curriculum, Demographics & Outcomes and Financials.

Student Data Super Users

Student Data Super Users provide the important function of ensuring our campus has a cohesive group of senior-level data analysts with the knowledge, skills, and abilities to help define and analyze the most critical student data issues. The Super Users are available to assist their units with Cal Answers Student Data analysis. Read more.