The list below includes all roles currently availble in Cal Answers. For more details about the information that each role can access, review the list of what information is available in Cal Answers and which role I need to access it.

All UC Berkeley faculty and staff already have access to Cal Answers with the Global Dashboards role. This role is the most commonly needed role in Cal Answers and allows you access to most of the Cal Answers dashboards. 

  • To access Cal Answers, log into the tool with your CalNet ID.
  • If you have tried logging into Cal Answers with your CalNet ID but you cannot access it, request the Global Dashboards role in CalAccess
  • If you are a UC Berkeley student or an affiliate with an active appointment other than regular faculty and staff appointments (e.g., post-docs, visiting scholars, consultants, etc.), request the Global Dashboards role in CalAccess to access Cal Answers.
  • Review the job aid on how to request Global Dashboard access.

Global Dashboard role in Cal Answers

Role Group System Role Name Business Role Name Definition Application in Cal Access Role in Cal Access
Dashboards Global_Dashboards Global Dashboards Available by default to all regular faculty and staff Cal Answers users. These dashboards provide information across many subject areas. Cal Answers Global Dashboards Global Dashboards

Restricted Dashboard roles

Dashboards Student_Restricted_Dashboards Restricted Student Dashboards Currently there are three Restricted Student Dashboards: two are used to pull information by Student ID number (requiring an additional Student Data Role). The third shows the time to degree for students across campus, by a variety of factors such as ethnicity, gender and probation status. Cal Answers Restricted Student Dashboards Restricted Student Dashboards

Ad Hoc Analysis roles

Ad Hoc Areas Aggregate_Answers Aggregate Answers Access to create ad hoc analyses on aggregate (non-Student ID-level) data in the Cal Answers Student Counts analysis areas: Census, Degrees and Undergrad Cohorts. Cal Answers Aggregate Answers Aggregate Answers
Ad Hoc Areas Student_Answers Student Answers This role provides access to create ad hoc analyses in the Cal Answers Students analysis areas: Students - Registered, Students - Registered Flattened, Students - Undergraduate Cohorts and Students - Degrees. Cal Answers Student Answers Student Answers
Ad Hoc Areas Student_Applicant_Answers Student Applicant Answers This role provides access to create ad hoc analyses in the Cal Answers “Student - Applicants” analysis area for undergraduate applicants only. Cal Answers Undergraduate Student Applicant Answers Student Applicant Answers
Data Roles - Student Student_Dept Students who major in a specific department This role provides access to individual (Student ID-level) data for students not marked as confidential who have had a major in the specified department. This includes student athletes, disabled students, and students who are in or participated in the Incentive Awards Program and/or Educational Opportunity Program. You will be able to access all data for a student with a single, double or triple major that crosses departmental boundaries. This role is appropriate for departmental advisers. Cal Answers Individual Student Data A. Students who major in a specific department
Data Roles - Student Student_All All students including confidential This role provides access to individual (Student ID-level) data for all students, including those marked as confidential. It is granted only to users with job responsibilities that require access to all students Cal Answers Individual Student Data B. All students including confidential
Data Roles - Student Student_No_Confidential All students except confidential This role provides access to individual (Student ID-level) data for all students not marked as confidential. Cal Answers Individual Student Data C. All students except confidential
Data Roles - Student Student_Athlete Student athletes This role provides access to individual (Student ID-level) data for students not marked as confidential who are or have been athletes, regardless of department affiliation. This role is appropriate for users with job responsibilities involving only student athletes. Cal Answers Individual Student Data D. Student athletes
Data Roles - Student Student_Awards Incentive Awards  This role provides access to individual (Student ID-level) data for students not marked as confidential who are in or participated in the Incentive Awards Program (IAP). This role is appropriate for users with job responsibilities involving only IAP. Cal Answers Individual Student Data E. Incentive Awards Program
Data Roles - Student Student_EOP Educational Opportunity Program This role provides access to individual (Student ID-level) data for students not marked as confidential who are in or participated in the Educational Opportunity Program (EOP). This role is appropriate for users with job responsibilities involving only EOP. Cal Answers Individual Student Data F. Educational Opportunity Program
Data Roles - Student Student_Disabled Disabled students This role provides access to individual (Student ID-level) data for students not marked as confidential who are or have been registered with the Disabled Students Program. This role is appropriate for users with job responsibilities involving only disabled students. Cal Answers Individual Student Data G. Disabled students
Data Roles - Applicant UG_App_All All undergraduate applicants to UC Berkeley This role provides access to individual (Student ID-level) applicant data for all colleges and schools. Cal Answers Individual Undergraduate Applicant Data All undergraduate applicants to UC Berkeley
Data Roles - Applicant UG_App_All_Clg Undergraduate applicants to a specific College or School This role provides access to individual (Student ID-level) applicant data for the college(s)/school(s) specified in your request. Cal Answers Individual Undergraduate Applicant Data Undergraduate applicants to a specific College/School

PI Portfolio roles

Data Roles - Financial PI_CSS_RA CSS Research Administrator View all allocations and awards in PI Portfolio, across all PI/Faculty members, with the ability to enter projections and use helper reports. PI Portfolio Shared Services Research Admin
Data Roles - Financial PI_Collaborator Collaborator View specific allocations and awards in PI Portfolio as requested in Cal Access. PI Portfolio Collaborator
Data Roles - Financial PI_RA Local Research Administrator (non CSS) View all allocations and awards in PI Portfolio, across all PI/Faculty members, with the ability to enter projections and use helper reports. You don't need to be an RA to request this role, it is available to anyone who has a business need to perform these functions. PI Portfolio Research Administrator
Data Roles - Financial PI_Reporting Reporting View all allocations and awards in PI Portfolio, across all PI/Faculty members. PI Portfolio Reporting
Data Roles - Financial PI_Oversight_Dashboard PI Oversight Provides access to Oversight Dashboard along with Reporting access to PI Portfolio. PI Portfolio Oversight